MitumallSeating Plan Template

Printable Seating Planner Template

This seating planner is for event hosts, teachers, office teams, and anyone organizing people by table or seat. It includes columns for Name, Group or class, Table or seat, Needs or notes, and People at this table. Each row lets you list one person and track the count for the table they are placed at, with sample entries like A. Guest, Team A, and 1.

Preview of Printable Seating Planner Template

Free printable · PDF

  • 5 pages
  • US Letter — choose “Fit to page” for A4
  • PDF, 64 KB
Download free PDF

Free for personal, family and classroom use.

Need to edit it? The full pack has the editable Excel file plus all 7 sheets — $5.00, one-time.

Use it to assign seating before a meeting, class, dinner, or event. Start by listing everyone, then fill in each table or seat assignment. Add any notes for access needs or special requests, and check the people-at-this-table count as you go so each group stays balanced.

Good for

Tip: Print extra copies if assignments may change, so you can update tables by hand.

7 files · PDF, XLSX

Get every sheet: Seating Plan Template Pack

This sheet plus 6 more in one download, with the editable Excel files. Printable seating plans for rows, pods, U-shape, boardroom and round-table layouts with numbered seats, an Excel seating planner with head counts, and a room capacity guide.

$5.00 USD, one-time 7 files · about $0.71 each

7-day money-back guarantee. Full refund within 7 days of purchase, even after you download.

Christmas table extras

Finishing touches for the table you are planning, from Amazon.

Warm white LED string lightsWarm white LED string lightsSoft light down the middle of the tableSee options on Amazon →Place card holdersPlace card holdersStand up the printable place cardsSee options on Amazon →Christmas table runnerChristmas table runnerA base for candles and greenerySee options on Amazon →Flameless candles with timerFlameless candles with timerSafe glow next to paper decorationsSee options on Amazon →Christmas window clingsChristmas window clingsEasy decor for windows and doorsSee options on Amazon →Halloween table decorHalloween table decorIf you are hosting before ChristmasSee options on Amazon →

Pictures show the general product type, not a specific listing. Links open current listings on Amazon in a new tab. As an Amazon Associate I earn from qualifying purchases.

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